Dealing with Restricted, Prohibited, and Illegal Items
1. Identifying restricted and prohibited items
Security officers must properly document searches of individuals, property, or vehicles to ensure transparency and compliance with site policies. Accurate records help:
Why Search Records Are Important
Accurate search records help to:
- Ensure compliance with company policies and legal regulations.
- Protect security staff from false allegations.
- Serve as legal evidence in disciplinary or criminal proceedings.
How to Record a Search
Most sites provide a search register or incident report form for logging search details. Security officers must document:
✅ Date, time, and location of the search
✅ Details of the individual or vehicle searched
✅ Names of security officers and witnesses
✅ Reason for conducting the search
✅ Any refusal to comply and actions taken
✅ Items found (if any) and follow-up actions
✅ Signatures for verification
Best Practices for Search Reporting
- Be clear and factual – Avoid assumptions or opinions.
- Follow company procedures – Use the designated reporting method.
- Ensure accuracy – Mistakes can impact investigations.
- Maintain confidentiality – Keep records secure and accessible only to authorized personnel.
Properly documenting searches enhances security operations, ensures compliance, and protects all parties involved.
2. Handling illegal items during searches
Illegal items found during a security search may lead to refusal of entry or removal from the site. Security officers must follow proper procedures to ensure safety and compliance.
Steps to Handle Illegal Items
- Report Immediately – Notify the control room or senior management for guidance.
- Follow Instructions – You may be directed to:
- Seize the item and deny entry.
- Escort the person off-site if necessary.
- Arrest the individual (if legally permitted) and call the police.
- Police Involvement – If an arrest is made, handover the person and the item to law enforcement.
- Handling Employees – If the individual is an employee, HR may need to be informed.
- Record the Incident – Document all details in the site logbook per Assignment Instructions (A.I.s).
Key Considerations
- Maintain professionalism and follow legal protocols.
- Prioritise safety and avoid confrontation.
- Ensure all actions comply with company policies and SIA guidelines.
By handling illegal items correctly, security officers help maintain a safe and lawful environment.
